VOLUNTEERS
Cal-Glen
Soccer Club is a volunteer organization and requires active
parental participation. Once again, we require volunteers
to help at all level of the club's organization. The following
information is intended to help you choose where you would
like to help out. Behind each team there are several positions
that are required for the Cal-Glen Soccer Club to operate.
Some of these positions are seasonal (operate only during
the outdoor or indoor season), most are year-round positions
and are best filled by parents who register their children
in both the indoor and outdoor season.
Insofar
as our club’s operations are dependent upon volunteer
efforts we require every member family to issue a $200.00
volunteer commitment cheque. This cheque will not be cashed
when a parent or designate fulfills a major volunteer role
or up to three supporting roles. Those failing to fulfill
this commitment will forfeit the $200.00 to the club
VOLUNTEER
POSITIONS Volunteer
Form
Team
Roles
Coach
All teams must have a coach. Coaches usually (but not always)
have a child on the team. The coach accepts the primary
responsibility of ensuring the children learn the fundamentals
of the game, develop as soccer players, and have a positive
experience as Cal-Glen team members. All coaches are required
to attend training sessions. (U6/U8, ½ day orientation
and 2 subsequent evenings; U10/U14)
Assistant
Coach
Each team should also have an assistant coach who helps
the coach plan practices, and works with the children in
practices and games. When the coach is unable to attend
a practice or a game, the assistant coach fills in. Although
not required, assistant coaches are requested to attend
training sessions. This helps them develop the confidence
and knowledge they need to help the children have a good
experience on our teams.
Team
Manager
The team manager deals with all of the administrative details
for the coach(es). The manager ensures that forms are filled
out, that players know where and when they practice and
play, help arrange snacks and special activities for the
team, and acts as a liaison between the Board and the teams.
Field
Volunteer (Outdoor only)
Each team must provide at least one person who is willing
to help set up fields for home games. This includes setting
up and taking down nets and corner flags and cones.
Board
Postions (Year Round)
President
Responsible for coordinating the general operations of the
club. Represents the club in its associations with other
soccer and community organizations. An ex-officio member
of all of the club’s committees.
Vice-President
Assists the president in coordinating the operations of
the club.
Secretary
A member of the executive who attends all meetings. The
secretary takes and distributes minutes of the meetings,
assists with agenda, maintains a record of the minutes and
other correspondence.
Treasurer
Facilitates the financial stability of the club through
timely and accurate management of deposits, payments and
reporting to the board of the financial status of the club.
The treasurer will also be instrumental in preparing budget
recommendations for approval by the board.
Technical
Director
Leads the technical committee. Responsible for coordinating
the development and articulation of the player development
as players progress through the various age groupings. Organizes
the evaluation processes for U10 and U12 groups.
Registrar
Coordinates the registration processes for the club. Maintains
the database of information about Cal-Glen players. Ensures
that all CMSA forms are completed and submitted for team
registration as well as player registration.
Fields
& Gymnasiums Coordinator
Facilitates the acquisition and scheduling of indoor and
outdoor playing and practice facilities. Coordinates the
field maintenance committee during the outdoor season.
Equipment
Manager
Responsible for ensuring that all teams have the equipment
and uniforms required to function. Maintains an inventory,
orders equipment when necessary, and coordinates the distribution
and return of equipment.
Communication
and Web Coordinator
Helps to disseminate information about registration through
community newsletters, e-mail, schools, and temporary signage
Takes care of the Club’s website, updates information
whenever required.
U6-U8
Coaching Coordinator
This person takes responsibility of helping to organize
the U-6 and U-8 programs. This person is a member of the
technical committee and helps to ensure that there are coaches
assigned to teams, provides coaches with information regarding
training opportunities and in charge of the U6 and U8 League.
U10
Outdoor Coordinator
This person takes responsibility of helping to organize
the U-10 Outdoor play and is the Calglen representative
for the Southwest Calgary Soccer league. This person is
a member of the technical committee and helps to ensure
that there are coaches assigned to teams, provides coaches
with information regarding training opportunities and coordinate
between Calglen and Southwest League
U12-U16
Coordinator
This person takes responsibility of helping to organize
the U12 and U14 play for both indoor and outdoor and is
also responsible for the U10 indoor. You act as Calglen
representative for the CMSA. This person is a member of
the technical committee and helps to ensure that there are
coaches assigned to teams, provides coaches with information
regarding training opportunities. Finally in conjunction
with the President and Vice President coordinate between
Calglen and CMSA.
Casino
Coordinator
Every 18 months Calglen runs a Casino. This provides major
funding for the club. For this role, you are responsible
for the initiating the paperwork and coordinating the Volunteers.
We hire 2 casino experts to help with the organizing and
work the casino day.
Volunteer
Coordinator
Responsible for recruiting and maintaining a solid volunteer
base for the Club. Keeps an accurate record of who is volunteering
in order that the club can adequately recognize those who
contribute their time and talents for the good of the Club.
Member
at Large
Attend monthly Board meetings (8:30 pm first Thursday of
each month) and participate in discussion and deliberations
concerning the direction and policy of the club. Most people
start their involvement with the Board in this position
as it allows them to learn about the operations of the club
and soccer in the city before taking on more specific responsibilities.
These people also help out with special projects or initiatives
of the Board.
Operation
Roles
Outdoor Referee Coordinator
Three coordinators are required: one for U10 (boys and girls),
one for U12 and one for U14s. The coordinator contacts and
schedules referees for all home games. At other times during
the outdoor season they reschedule referees when changes
to the schedule occur or referees become unavailable.
Field Maintenance Coordinator
Coordinates the field volunteers to ensure that all fields
are lined and in good condition for our teams to play and
practice on. Ensure that field equipment (nets, corner posts)
are in the field boxes and are good working order.
Skills Session Administrator
Ensures the communication or changes to ball handling and
keeper skills. Makes sure the skills trainers, hotline coordinator
and webmaster receive current information.
Accountant (year round)
An accountant who will review the Club’s financial
records and make a report and recommendations to the Club
and file our annual return. We also ask that the accountant
be available to assist the treasurer when needed
Support
Roles
Registration committee
Helps the registrar(s) deal with the details prior to, during
and following registration. These include entering information
into a data base, registering players, assistance with assigning
players to teams, checking documentation, following up on
missing information, picking up documents from CMSA.
Evaluation Tabulators
Work with the Technical Director and Evaluations Coordinator
to organize and execute the evaluation process. This includes
letting people know about the process, scheduling facilities,
recruiting evaluators, compiling results and working with
the registrars and coaching coordinators to compile the
teams; also distributing pinneys during evaluations.
Equipment Assistance
Helps the equipment coordinator in the preparation for distribution
and collection of equipment. May help with numbering uniforms
and assists with maintaining an accurate inventory of the
Club’s equipment.
CMSA Volunteer
From time-to-time CMSA will ask the member clubs to provide
volunteers to help with specific activities (mini-fest,
tournaments, accepting forms at registration, bench person
etc.) These are usually one-off types of volunteer activities
Casino Volunteer
Calglen has a casino every 18 months. As volunteer you will
work as one or more shifts at the casino.
Volunteer
Form
